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- Minutes of the Ontario Regional Council Board Meeting, Teleconference,
November 29, 2002 (PDF:
100 KB)
- Ontario Regional Council, General Meeting, Barrie, October 19, 2002
(PDF:
133 KB)
- Ontario Regional Council, Minutes of the Board of Directors Meeting,
Barrie, October 18, 2002 (PDF:
75 KB)
- Ontario Regional Council, Minutes of the Board of Directors Meeting,
October 4, 2002 (PDF:
66 KB)
- Ontario Regional Council, Minutes of the 2002 Annual General Meeting,
Saturday June 29, 2002 Erindale Campus, University of Toronto Mississauga
(PDF:
101 KB)
- Draft Minutes only
- Ontario Regional Council Meeting of April 6, 2002. [more]
- Ontario Regional Council Meeting of March 15, 2002 (by conference
call). [more]
- Minutes of the Ontario Regional Council (ONPC) Society of Saint Vincent
de Paul Board Meeting of January 4, 2002 by teleconference call.
[more]
- Report of Meeting of The Provincial Stores Committee
St. Thomas Aquinas Church in St. Catharine
October 11, 2001 10 a.m. to 3 p.m. [more]
| Minutes of the Ontario Regional Council (ONPC) Society of Saint Vincent de Paul
Saturday April 6, 2002
Knights of Columbus Hall
3 Morin Street, Belleville, Ontario
|
At 9 a.m. Mass was celebrated by Father Rod McNeil (Frankfort, Ontario)
and he was assisted by Father Joe Quinn (Windsor). During the Mass, Nicholas
Volk was installed as the new President of the Ontario Regional Council
of the Society of Saint Vincent de Paul along with the new Board by Michael
Burke, National President.
The meeting began at 10:15 a.m. with 66 people in attendance.
Opening remarks and welcome were extended by Nick Volk.
An opening prayer was said by Jules Huber, seeking blessings in organizing
our work to better serve our poor.
Sister Barbara Thiffault gave a spiritual reflection on the special presence
of Christ in the poor.
Jim Paddon read, A Poem to Share written by a homeless woman
after being denied help:
I was hungry and you formed a discussion group to discuss my hunger.
I was imprisoned and you quietly crept off to your chapel and prayed for
my release.
I was naked, and in your mind you debated the morality of my appearance.
I was sick, and you knelt and thanked God for your health.
I was homeless, and you preached to me of the spiritual shelter of the
love of God.
I was lonely, and you left me alone to pray for me.
You seem so holy, so close to God.
BUT I AM STILL VERY HUNGRY . . . VERY LONELY . . . AND VERY COLD!
Today being the 70th birthday of Brother Al Verstraaten, (Sarnia) we
all sang, Happy Birthday.
Business: Members of the Ontario Board were introduced by the
current President of Ontario Regional Council, Nick Volk: Bonnie Mulvihill,
VP Memberships; Mary Anne Kieran, VP Communications; Lorenzo Mostacci,
VP Special Works; and Pat Jordan, VP Finance.
Members-by-right (Representatives) were called forward for voting cards
Strategic Planning: Penny Craig (VP National Council) presented
a very informative workshop.
She began by telling us that there are 334 conferences in Ontario and
up to 600 conferences in Canada. Thirty-four per cent of the parishes
in Ontario have a conference. To begin, we were given a short line puzzle.
The purpose of this, we were told, was to show us that people need to
think outside the box and get creative. We need to be visionary, with
the freedom to dream. To do this we need a plan. This will take a few
years to achieve. SSVP is the oldest Catholic lay organization in the
Church and it has continued because people had a vision. We need to set
a goal and work towards that goal. Set a range for short-term planning
activities. Set directions on policy and review existing policies. An
SSVP Mission Statement needs to be written and openness is needed with
input of new ideas and concepts that are suggested by the public, members
of the community, elected officials, agency heads, executive board members,
and community groups. We need to have a proper concept of who we are.
- Creating a Vision: What do we want to be in the future? To answer
this, we need to draw on each other and community expertise. What do
we want to see in the future? Be specific to each organization. The
spiritual element intertwined in our work is unique to our organization.
Be open to change.
- Key Components: Incorporate beliefs They are a statement of
our values, so we need a public and visible declaration of the expected
outcome. Beliefs must meet organization and community goals. It must
be practical and guide the actions of all involved. Our beliefs are
a key component of strategic planning.
- Benefits: This helps us to think more broadly. It provides direction,
continuity, and purpose and gives us grounding. It builds confidence
and loyalty and makes us efficient and productive.
- Organizational Killers: tradition, fear, stereotyping, complacency,
negative and short-term thinking.
- Each area needs representation: BC, Western, Quebec, Ontario, and
the Atlantic. Penny is spearheading Ontario. The process must be supported
at every level.
Father Joe Quinn spoke on spiritual development. He said that the Church
is changing. We are in a period of upheaval. We must be renewed and discern
how the Spirit is moving in the Society. To discern we need to go back
to the bible scriptures and writings of Frederick Ozanam and the guidance
of Saint Vincent de Paul. We need a vision of our mission and ministry in
contemporary society and the needs of today. We need to know who God is,
who we are, and what our mission is in the Church. This differentiates
us from other groups that help the poor. We believe we are called by God
to do a particular mission. We need a common view and we must address
the issues of church, society, systems, and where people are going in
our society.
Bob Martineau commented on having a Mission Statement which bears witness
to our Christian faith. A preamble to the rule is the key to the future
of the Society.
An exercise in visioning showed the following results:
- Vincentians are getting older with more women than men participants.
- SSVP provides thrift stores, shelters for abused women and alcoholics,
care homes, jail ministry, home visits with assessment of needs, food
and clothing.
- In the next five to ten years we will need more younger members and
spiritual growth in members.
- More active recruiting needs to be done. The Toronto diocese is now
doing volunteer screening because of the vulnerability of clients.
- Reponses of all regions will be shared at the AGA this June 26-28,
2002 in Toronto.
Penny is putting together a national team and dividing the country into
five workable regions so that future meetings will have a wider attendance.
Ontario represents one-third of all Vincentians in Canada.
A lunch break took place from 12:10 to 12:50 p.m. Nick acknowledged and
thanked the Belleville Knights of Columbus for the use of their hall and
St. Josephs Catholic Womens League for the food.
André Folon is the liason between the Knights of Columbus and
SSVP.
During lunch we were given some topics to discuss. After lunch each question
was dealt with:
- How will we recruit young people after World Youth Day?
Suggestions included: promotions in schools and churches (posters),
on the website and at CWL meetings, each conference send a representative
and use for recruiting after WYD.
- Is the use of the word clients appropriate? Reponses:
Maybe not, but so far we have not been able to come up with a better
term. Nick Volk suggested people we serve; Al Verstraaten
suggested neighbour.
- What should be done with excess funds?
Conferences need to be educated as to what to do with excess funds.
The money should be directed up to the next level of conference structure.
Nick commented that it is a way of sharing, and anything beyond a three
months amount of money needed for operating expenses can be considered
excess. Also, if funds are needed, ask,and funds can be passed back
down.
- How do we put and keep the spiritual element?
Answers included: pray together, acknowledge that this is Gods
work, show faith in action.
- How should the Society publicize itself?
Answers included: more information in church bulletins, draft a package
for interested parties, have guest speakers at meetings, participate
in community planning activities.
Putting Our Faith Into Greater Action: Bonnie Mulvihill is from
Hanmer and she has watched 15 years of growth of SSVP from the office
of Sister Frederica Lalonde to their own building. Bonnie spoke about
recruiting and special activities. A development team is being put together
for the province. She read a reflection from the booklet, Living Faith,
called Recognizing a Companion of Jesus. We form a web when
we are all connected. Dick Flaherty of Toronto East and Mona Cilles of
Orillia commented on their development work in this area. Jim Paddon (Development
Team- Elliot Lake) started his conference in 2000,and has increased its
membership by 50% already. They do English and French promotions in the
diocese, because they have found that people need education. Now they
are working in Sault Ste Marie and on April 25, at a parish evening of
reflection, they will be making a presentation about SSVP.
Communications: Mary Anne Kieran is from Mississaugua and she
has been with Saint Vincent de Paul for 12 years. She talked about two new
forms of communication: the website and the newsletter. Our website address
is: www.ssvp.on.ca Please let us know your e-mail addresses. This will
make communication more feasible. A data base is being updated for the
newsletter. More input would be appreciated. On-going projects can be
shared and this will help us to develop a sense of community and sharing.
Ontario Regional Council has made a board decision to send the National
VincentPaul Magazine to every member in Ontario. The Provincial newsletter
is planned to come out on a quarterly basis. Updated membership lists
should go to the provincial board, care of Mary Anne. It was explained
that the magazine is national and the newsletter is provincial.
Special Works: Lorenzo Mostacci, or Renz as he is known, has been
with SSVP for 5 years, and is president of Hamilton East Particular Council.
He explained that special works include: housing, summer camps, twinning,
and store operations. Friday April 5, a meeting was held for all Ontario
Provincial stores in Belleville, Ontario. Discussions were held to deal
with the real purpose of the stores and how to promote them. The common
theme that came out of the meeting was that the stores are providing a
service to the needy in our communities. Sue and Don were thanked for
their excellent work with the Belleville store. The Valu Card program
was explained and you can get more details about this on the provincial
website. Store outreach needs to change as our environment changes. Anne
Misener from Hamilton East described their mobile store, an outreach to
those who cannot travel to/ or are afraid to go to, a permanent store
building. Patricia Laurette, Chair of Stores Committee, gave an updated
list of stores in the province. There are 24 Saint Vincent de Paul stores
in Ontario. Doreen Simers, in charge of external (out-of-country) twinning,
has said that this activity is temporarily on hold. Revisions are being
done and a full report will be made at the AGA in June. Pre-aggregated
twinning is still possible. At this time there are three twinnings with
the Northern missions. Nine overseas conferences are on hold right now
waiting for twins. There are 65 Canadian councils twinning with 19 countries.
New out-of-country twinning is on hold because banking and legal aspects
need to be clarified. Twinning with new countries will be more focused.
All checks must go through National Council. Twinning should be discussed
at the next provincial meeting. The goal is that in five years time,
every conference will be twinned. There are 17 Councils and 334 Conferences
in Ontario.
Finances: Pat Jordan is the new VP of Finance. Pat has worked
as a chartered accountant and he joined the Toronto Central Council as
treasurer five years ago. A copy of the budget was available for everyone.
On December 31, 2001 a financial statement was prepared which shows us
having a balance of $75,000. Our only real asset is the cash in the bank.
A reserve for contingency purposes is not wise, in Pats opinion.
An office space and staff will be established for the provincial council.
In order to expand we need a small office and consistent staff. The staff
person should be someone with organizational skills, computer literate
and willing to work on a part-time basis. Services to the needy are increasing
and Nick can function more effectively with a small office space and one
part-time staff. This is up for approval at the next provincial meeting.
Is there a need to regularize? Pat is looking into a 30-day GIC and ING
accounts. As far as excess funds go, they should be passed up so that
they are available to councils who need funds.
It was suggested that each Conference should put a thank you in their
Parish bulletin on an annual basis.
Since each new member of the board gave a brief history of their involvement
with the Society, Nick mentioned that he is from Toronto and has been
working with SSVP at all levels, for 17 years.
Applications for the AGA in Toronto, Let Us Go To The Poor
to be held from June 26 to 30, 2002 have not been received by everyone.
Michael Burke, president of the National Council, will look into the matter.
Harassment and Abuse: John Slaman stated that we need to take steps
to address this issue. It should be discussed at regular meetings, along
with insurance costs. Never go on a call alone. A handout has been put together
for volunteers and store staff. A screening program should be included.
Prevention is the first step. Vincentians need to be informed and instructed
about taking necessary steps towards prevention. Nick interjected that estimates
have been sought out with regards to insurance rates. A discussion took
place on how to handle abusive store customers. Kitchener has a process
in effect and Patricia Laurette explained how it works.
Kitchener has finally bought and renovated its home for expected mothers
and their children last October called Marrilac Place.
Website: Bernie Hartlin gave a demonstration on how the new provincial
website works. He explained that Michael Burke put up a national site
three years ago and invited each province to have their own link. On March
12, 2002 the Ontario website was launched. The provincial board is using
this website as a means of interactive communication and Bernie is working
with Mary Anne to bring this about. There are individual e-mail connections,
such as, the connection with the president will go directly to Nick and
is completely private. Members names are not given out, but an alias
would direct those interested in memberships to Bonnie. Helps us to connect
with conferences that we were not aware of. It is also a means of reaching
young people. There is a page for prayer and meditation and Bernie is
inviting all Vincentians, and conference spiritual advisors to make submissions
so that the page can change on a weekly basis. Various pages were shown
and navigation of the site was explained. Now that a format has been developed,
information will be posted as it is received. Vincentians are asked to
participate in the Community Forums Topics
for discussion area. All are welcome. Cards with the website address
and email aliases were passed out.
Black Bag collection total was announced at $195.57. This money
will be donated to Sue and Don for the Belleville store.
Correspondence:
- Brother Ernie has sent his regrets.
- A donation was received from a person who had visited from Australia,
in the amount of $24.15.
- The Grand Knight of Cornwall wrote an article for the State Bulletin
about the similar roots and goals that the Society of Saint Vincent de
Paul has with the Knights of Columbus and how we can work together.
- A Spiritual Advisors Lunch will be held at the AGA with Father Picher
attending as the National Spiritual Advisor. Father Picher has drawn up
guidelines (duties and responsibilities) for spiritual advisors and the
role they play in a lay society such as ours. Frank Bascariol is collecting
names of spiritual advisors and he will be contacting them about the luncheon.
World Youth Day (WYD/JMJ2002) information: What is SSVP doing
for WYD? There will be social service projects and hands-on discussion
groups. A multi-lingual display booth will be part of the many exhibits
at Exhibition Place July 22-27. Visit our website for scheduled details
www.ssvp.on.ca/PCyouthinfo.html
for all other SSVP activities.
Adopt A Family: Nick asked each conference to consider adopting
a family. To work with the family, to help encourage them to prosper and
support them until they do get into a better social situation.
Aggregations: December 13, 1880 St. Marys Conference,
Colllingwood
January 11, 2001 St. Patricks Conference, Markham and St.
Marys Conference, Grafton
Everyone should be Aggregated, have a registered charitable number, and
a spiritual advisor.
Michael Burns: Our National President gave some closing remarks.
He said, Spirituality is not a goal, its what we are. This is what
separates us from other organizations.
- A youth update will be given at the AGA.
- Twinning needs to be focused and organized. The process is being streamlined.
Difficulties have arisen because of time changes, languages, and different
banking systems. He suggests we stay with the Americas (North, South,
and Central) because time zones are the same and languages are mostly
English, French and Spanish. He would like us to think about the Ibero
Americano. This is a meeting being held in 2004 which includes the countries
of North, Central, and South America. This gathering can guide us on how
to provide leadership and help to other countries. We need to focus on
justice for the poor and do more in the way of advocacy.
- Communications: A new VincenPaul-Canada magazine is being put out which
will now be of newsprint quality, not glossy paper as in the past. This
is more cost efficient right from the mailing house to the Sheltered Workshop
Halifax Adult Services. In all, Michael was encouraged by the discussions
today.
Bonnie read a thought from Saint Vincent de Paul.
A motion was made by Pat Collins to adjourn and seconded by Charles Sellers.
The meeting ended at 4 p.m.
In Attendance
| Name |
Conference / Council |
|
| Mary Caves |
St. Peters Trenton |
president |
| Vera M. Lewis |
St. Peters Trenton |
new member |
| Hélène Morris |
St. Peters Trenton |
gopher girl |
| Jo Dawson |
St. Peters Trenton |
treasurer |
| Theresa Bowler |
St. Peters Trenton |
new member |
| Patrick Jordan |
Toronto Central |
treasurer |
| Liz Smits |
Burford |
president |
| Florence Homeniuk |
Brantford St. Marys Conference |
president |
| Jean Jenkins |
Brantford |
on store committee |
| Lise DeAranjo |
Belleville |
SVP society member |
| Sheila Grant |
Belleville |
SVP society member |
| Ann Hoy |
Belleville |
|
| Pat Collins |
Toronto Central |
president |
| Sister Barbara Thiffault |
Belleville Stirling/Frankfort Conference
|
spiritual advisor |
| Ray Laurette |
Kitchener Particular Council |
|
| Rick Vogel |
Kitchener |
stores |
| Kathie Vogel |
|
|
| Linda Sellers |
Kitchener St. Josephs |
president |
| Charles Sellers |
|
president |
| Patricia Laurette |
|
stores |
| John Slarnan |
Brantford Brant P. C. |
|
| Cathy Mahony |
Guelph Particular Council |
secretary |
| Monica Glazier |
Guelph Particular Council |
member |
| Jack Glazier |
Guelph Particular Council |
member |
| Len Cassidy |
West Hamilton - Particular Council |
president |
| André P. Froment |
Belleville |
conference member |
| Don Slaunwhite |
Frankford-Stirling-Batawa |
member |
| Sue Slaunwhite |
Frankford-Stirling-Batawa |
member |
| Jules Huber |
Frankford-Stirling-Batawa |
member |
| Steve Dew |
Sarnia |
stores |
| Al Verstraaten |
Sarnia Particular Council |
|
| Jeanne Wilcox |
St. Pius X London |
president |
| Ron Sass |
Barrie Huronia Central |
president |
| Mona Cilles |
Guardian Angels Orillia |
member |
| Agnes Martineau |
Sacred Heart Port McNicoll |
member |
| Robert Martineau |
Sacred Heart Port McNicoll, Simcoe
County N. |
VP |
| Freddy Couture |
London Particular Council |
president |
| Bonnie Mulvihill |
St. Kevins, Hanmer |
Ontario Provincial VP |
| Mary Anne Kieran |
Peel North Particular Council & Ontario
PC |
VP |
| Nick Volk |
Ontario Provincial |
president |
| Lorenzo Mostacci |
Ontario Provincial |
VP special worker |
| Bernie Hartlin |
Ottawa Central |
VP |
| Bill Wilson |
St. Peters Goderich |
flying squad |
| Brenda Kormendy |
Kent Deanery Particular |
treasurer |
| Carol Wilson |
St. Peters Goderich |
member |
| Doreen Simmers |
St. Pius X, Brantford |
twinning |
| Frances-Ann Mendes |
Belleville |
|
| Erika Schleifer |
Belleville |
|
| Steve Dew |
Sarnia |
store |
| Ron Sass |
Barrie - Huronia Council |
president |
| Dick Flaherty |
Toronto, Precious Blood |
member |
| Maureen McNamara |
Belleville |
member |
| Don Holoway |
Belleville |
president |
| Cecile Flynn |
Belleville |
member |
| Mary Jean Carty |
Belleville |
member |
| Maxine Trudeau |
Belleville |
member |
| Jim Paddon |
Elliot Lake, Our Lady of Fatima |
president |
| Diane Arsenault |
Sudbury |
member |
| Nuala Gilchrist |
St. Peters, Peterborough |
member |
| Mary ORourke |
St. Peters, Peterborough |
member |
| Brian Crangle |
St. Peters, Peterborough |
member |
| Catherine Clarke |
St. Peters, Peterborough |
president |
| Bob Hartlen |
St. Peters, Peterborough |
member |
| Father Rod McNeil |
St. Francis, Frankford |
spiritual guy |
| Penny Craig |
National Council |
VP |
| Michael Burke |
National Council |
president |
| Minutes of the
Ontario Regional Council (ONPC) Society of Saint Vincent de Paul
Board Meeting of January 4, 2002 by teleconference call. |
Persons present on line:
Nicholas Volk (Chair), Bonnie Mulvihill, Mary Anne Kieran, Lorenzo Mostacci,
Patrick Jordan, Guy Mahaffey, Bishop Wingle
1) Bro. Nick welcomed all to the meeting and noted the opportunities
we had for increasing our service to our poor and improving lives across
Ontario.
Bro. Nick welcomed Bishop James Wingle, who has accepted the position
of Spiritual Advisor (St. Catherine's Diocese - January 24, 2002).
2) Opening prayers - Opening SSVP prayers were led by Bishop Wingle
3) Self introductions - each member noted their relationship to the Society
- Bro. Nick introduced Guy Mahaffy as Executive Treasurer to help Pat
Jordan.
4) Review of Organization Chart - Executive Duties - The Board reviewed
the Organization Chart, noting the importance of the persons we serve
at the top of the organigram.
5) Board Executive portfolios were reviewed:
A) VP Membership Sr. Bonnie -
- To help set up ONPC meetings - 1st one this spring
- To help put together our spring Lenten Recruitment Campaign - with
Jim Paddon, Elliott Lake, member of our Development Team; Campaign
to include speaking in Parishes to gain attention for our Society
and volunteer opportunities. Bonnie and Jim meeting the Diocesan Pastoral
Council in Sudbury, Feb 18th.
B) VP Communications Sr. Mary Anne -
- Working on the getting our ONPC website up as a central point of
communications.
- The newsletter will be filled with SSVP information from all ON,
issued quarterly.
C) VP Special Works - Bro. Renz -
- Re SSVP Stores, Renz noted wide variations in income in our Stores
and will work on equalizing this situation, with an overall goal to
increase service to our poor and at least break even.
D) VP Finance (Treasurer) - Bro Pat -
- Stated the need for all SSVP levels to pass up funds (and ask for
funds back down if needed) and to expand the fundraising activities.
- Listed a budget of ONPC expenses for office space, part time personnel,
communications expenses (including website), and travel for $30,000
for 2002 (to be brought forward to our 1st ONPC meeting).
- Noted that care in fundraising needs to be taken in relationship
with all Councils and Conferences of the OPNPC.
6) Special Activities, Bro. Nick spoke of a Development Team all across
ON to help with recruiting, expansion; need to always act in social justice;
encouraging all Conferences to send a rep to World Youth Day WYD2002/JMJ2002)
July 23-28, 2002, Toronto and use the WYD2002 website - www.wyd2002.org
-share "best practices"; develop the Adopt-a-Family concept
in Conferences, plus.
7) ONPC Records - Bro. Nick will pick up the records from the Past Secretary
before end Jan 2002. Equipment includes 3 fax phone machines; office copy
machine, computer. Data being transferred includes all Members By Right,
list of all Conference and Council Presidents, and about 6-700 of our
3,000 ON Vincentians.
8) ONPC Meetings A) 3 ONPC meetings per year, starting in March-April
2002 in Trenton-Belleville (in conjunction with Stores meeting); 2nd at
AGA June 26-30 June in Toronto; 3rd with tentative dates of Oct 12 or
19.
9) Spiritual Advice and Encouragement - Bishop Wingle spoke movingly
and with much appreciated compassion on our SSVP role as servants of Christ
and the poor.
11) Treasurer's Report - Bro. Pat stated cash on hand to be about $35,000
($10,000 in account; $25,000 in emergency fund).
Motion: Moved, seconded (PJ/MAK) To accept the budget of $30,000 with
a decrease to $2,000 for copy/mailing with anticipated use of website;
increase travel budget to $3,000, with other expenses same as in draft
budget. Carried unanimously.
Motion: Moved, seconded (PJ/LM) To adopt the standard Banking Resolution
to transfer tne ONPC account from Scotia Bank in Goderich to the Royal
Bank in Toronto. Carried unanimously.
Motion: Moved/seconded (PJ/BM) To designate the official signing officers
as any 2 (two) officers (Board/Executive) of the Corporation being the
President, VP Membership, VP Communications, VP
Special Works, VP Finance (Treasurer), including Mary Anne Kieran to
act as the Corporate Secretary in the interim. Carried unanimously.
12) Bro. Nick thanked all participating expressions of support
and for our many positive opportunities were received.
13) Closing prayers were read by Bro. Nick
14) Motion: Moved, seconded (MAK/LM) to adjourn the meeting. Carried
unanimously.
Recording Secretary: Mary Anne Kieran
President: Nicholas Volk
Motion: Moved, seconded
Draft Minutes of the Ontario Regional Council (ONPC) Society of Saint Vincent de Paul
Board Meeting of March 15, 2002 (by teleconference call)
Persons present on line: Nicholas Volk (Chair), Bonnie Mulvihill, Mary
Anne Kieran, Lorenzo Mostacci, Patrick Jordan, Guy Mahaffy Regrets: Bishop
James Wingle
1) Welcome - Bro. Nick welcomed all to the meeting, and noted particularly
the opportunities World Youth Day 2002 offered our Society for many new,
younger members.
2) Opening Prayers - Led by Bro. Nick in lieu of our Bishop's absence
3) Spiritual reading - With the Bishop's regrets, Bro. Nick read from
the SSVP Rule "A Society with the spirit of youth" (p.13)
"The spirit of youth is dynamism, enthusiasm, projection into the
future. It is the generous acceptance of risk, the creative imagination,
and, above all, adaptability...." Commentary included that this spirit
can be demonstrated by all ages.
4) ONPC Apr 5-6, 2002 meeting - Bishop's agenda - this item cancelled
due to our Bishop's absence
5) Adoption of ONPC Board Minutes of January 4, 2002
Motion: Moved, seconded (LM/M-AK) to accept the Minutes of January 4,
2002
Carried unanimously.
6) Business arising from the Jan 4, 2002 Minutes:
- Bro. Pat asked, under # 7, for an update on the status of our records.
Bro. Nick reported that on Jan 6 he picked up office records and some
equipment (phone/fax, computer) in Waterloo from former Secretary Ann
Elliot. On March 5, 2002, he received 2 boxes with financial records and
an adding machine by courier from former Treasurer Carol Wilson. Basic
records where given to Guy.
Office space - to be donated - still pending with English Catholic Teachers
Association and J.J. Barnicke (real estate); otherwise basic rental.
- Sr. Mary-Anne asked under # 11 if there was a new corporate secretary.
Bro. Nick replied, No, but search is intensifying for regular Secretary.
7) Our friends whom we serve - need greater recognition at meetings.
8) Our ONPC funds
- Guy presented a very good summary (in 3 forms - by amount, by location,
by date) of all income for 2001, showing (from the records) receipts up
to February 28, 2002 deposit slip sent by the former Treasurer showed
$49,576.44 in the bank. Funds in the new account received so far in 2002
show $25,415.90. A total sum of $74,982.34. A financial report will be
presented at the ONPC April 5-6, 2002, meeting.
9) Our ONPC expenses Repayment of expenses:
- Any ONPC Executive, Director, Officer, Committee Chair required to
travel and/or expend funds because of assigned ONPC business will have
expenses reimbursed. An expense sheet with receipts is to be submitted.
Motion: Moved, seconded (LM/PJ)
- The kilometer rate for expenses is $.30 (thirty cents) per kilometer.
Carried unanimously.
Motion: Moved by (LM/PJ)
- That Web creator should be paid $750.00 for major work in designing
our website (www.ssvp.on.ca) and for ongoing construction for the remainder
of the year and that our Sub-Domain registrant be paid the $172.50 ($150.00
+ tax) registration fee advanced for ONPC.
Carried unanimously.
10) Request for credit card for President -
Motion: Moved (BM/LM)
- That the President should carry the, ONPC, credit card to cover ONPC
expenditures only.
Carried unanimously.
11) Fundraising
- There will be close cooperation between ONPC and Toronto Central and
other Councils undertaking fundraising.
- Benefits of accepting credit cards donations to be explored.
- Register with charity.com for secure on-line donations by credit card
(charity.com handles secure transaction has .08 % service fee).
Motion: Moved (PJ/LM)
- That ONPC register with charity.com to take on-line, secure donations.
Carried unanimously.
12) ONPC Meeting Apr 5-6 Belleville
- All persons on the call discussed their various roles and presentations
to make this a successful meeting.
- Renz will send the list of the Stores to Webmaster Bernie Hartlin for
posting on our website.
- Strategic planning to be conducted by National VP Penny Craig will
help ONPC set goals for the next 5 years.
13) Bro. Renz read the Closing Prayers.
14) Motion: Moved (BM/RM)
- To adjourn the meeting.
Carried unanimously.
Corporate Secretary President
Mary-Anne Kieran Nicholas Volk
| Society of Saint Vincent de Paul
Report of Meeting of The Provincial Stores Committee
St. Thomas Aquinas Church in St. Catharine
October 11, 2001 10 a.m. to 3 p.m.
|
Welcoming and Opening Reflection
-by Maureen Boland and Pat Laurette
The following people were in attendance:
| Lois Press |
St. Catharine Store |
| Maureen Boland |
St. Catharine Store |
| Jacqueline Ireland |
St. Catharine Store |
| Joseph Motlog |
Fort Erie Store |
| Dorothy Tapajna |
Hamilton Part. Council |
| Frances Curio |
Hamilton Part. Council |
| Patricia Laurette |
Kitchener Store Mgr |
| Josephine Turmel |
Welland Part. Council |
| Ann Lee |
Welland Part. Council |
| Kaye McGowan |
Welland Store Mgr. |
| Mary Hrin |
Welland Store Mgr. |
| AI Verstraaton |
Sarnia Part. Council |
| John Haley |
Sarnia Store Comm. |
| Steve Dew |
Sarnia |
| Rick Vogel |
.Kitchener Part. Council |
A very special welcome was extended to the many people who were new around
the table.
The group wanted to convey their sincere sympathy to the Guelph Council
on the passing of Carmen Norris who managed the Guelph store for many
years.
Congratulations were extended to Jim Paddon of Elliott Lake on the opening
of a Saint Vincent de Paul Store there.
Congratulations also to Adrian Van de Hogen of Walkerton where the store
has now been in operation for six months.
Congratulations and three cheers to Joe and Brenda Kormendy of Chatham-Kent
on the reopening of their store following a devastating fire one year
ago.
1. Merchandising and Sales
- Sarnia
- - color coded "date" tagging system
- warehouse sale (when changing to winter)
- tried 25cent sale -not successful
- Welland
- - Bag Sale $3.00 -raised to $4.00 with no complaints
- In-store special advertized
- rags $5.00 - cut with scissors
- Hamilton West
- - clothing only - every three months on cheque day $5.00
- 1/2 day rental of Hamilton truck
- advertize bag sales on Channel 14 PBS and in parish bulletin
- foster children program set up
- Fort Erie
- - no bag sales
- furniture and lots of beds from Auction House in Niagara Falls
- no bag sales
- Welland
- -Women's Place - clothing provided
- Refugees - near ESL program
- take native clients to outlet operated by Aboriginal Comnmnity to
pick out furniture - conference pays
- need male volunteers
- great window displays
- use insulated 30 foot box for excess - costs approx. $1,000
- St. Catharine
- - bag sales stopped
- serve many refugees
- more clothing than can handle - very good stock
-sales up 10 %
Discussion re haggling
Discussion re collecting PST and GST - contact Retail Sales Tax
Debit Discussion
Wipers - various methods - absorbant material "as is" scissor
cut or machine - various prices
| Health and Safety Discussion: |
Fire wall between sorting material
No Smoking issue - Pro/Con
Dress Code |
|
2. Salvage/Recycling |
|
New Salvage Dealers: Scarboro Salvage - Oshawa
|
| |
Rio Textiles 1-416-431-3330 Noodon Nangi
NIH Toronto - still operating - Samia uses
360 Degrees Kitchener used by Goderich, Glencoe, Kitchener |
| Recycling: |
Harmlton West and Sr Catharine send to
Hamilton
Welland - send summer items to Warehouse of Hope -send to Hamilton
for baling |
|
3. Summary of Report Prepared for June AGM |
Report was distributed.
|
4. Managers' Reports
- St. Catharine
- - Costco $25,000 clothing donation - small sizes
- Colour Your World - wallpaper and paint donation
- Sarnia
- - citywide donation drive - city provided advertising -$5,000
- stores all participated: e.g. Salvation Army, Good Will, St. V de
P, Juvenile Diabetes Canada,
- big event: band shell, Burger King coupons, toys for kids
- missing sign for display so no advertising for Saint Vincent de Paul
- opened new store in Watford (rented) with two employees
- applied to Trillium Foundation for truck
- Hamilton West
- - Are grants available for staffing? Try Ontario Works
- applied to Tri!lium for $25,000 For renovations
- other grant sources: HRDC - Skippy incentive - People in Transition
- St. Catharine
- - Drop-in Soup Kitchen - 200 meals daily - one paid person
- 66 kids to camp - volunteer operation
- staff wears smock (uniform) sleeves/sleeveless - aprons
- $22.00 - $18.00 for vest
-
| Insurance Discussion: |
- replacement value |
| |
- ensuring fire code recommendations |
5. List of Store Managers was corrected and updated.
| NEXT MEETING: |
|
| |
MARCH 2002
Trenton - Stirling
- upon approval of new provincial president |
-
Respectfully submitted: Pat Laurette
Provincial Stores Committee
|