Application - Award - Tax Process
Ozanam Education Fund (OEF) – Application – Award - Tax Process
Ozanam Education Fund – Application ProcessThe application process consists of submitting 4 documents to the OEF review team. The Vincentian sponsor most familiar with the case should coordinate the submission in conjunction with the council/ conference president. The Ozanam Fund is only available to CRA registered conferences/ councils. Please ensure you include your Conference/ Council registration # on the application form.
The documents should be sent either by email to email@example.com or by mail to “The Ozanam Education Fund” 537 Kenmarr Crsc. Burlington, Ont. L7L 4R6.
The application form should be scanned to include signatures if it is sent by email.
Sponsor/ Conference President Application Instructions:In the process of ensuring fairness and that we make the best use of the limited money in our Ozanam Fund we rely very heavily on the screening and recommendations by the sponsors and presidents. It is important that the sponsor and council or conference president do the following:
Ozanam Education Fund - Awards Process
In some cases councils/ conferences have decided to provide additional funding support to their applicant for their education. This form of help is to be provided directly by the normal SSVP Council/Conference practice not through the Ozanam Education Fund process.
Ozanam Education Fund: Income Tax ProcessThe Council/Conference must prepare a Canada Revenue Agency T4A slip for the applicant, and mail it to the applicant not later than the last day of February in the year following the issuance of awards to the payee (not necessarily the year the awards were issued to the council/conference). An information document on how to prepare and issue the T4A slip will be sent to you separately. A “confirmation of submission number” will be sent to the Conference by CRA. This must be retained by the Council/Conference.
Complete information on the T4A process is posted on the ONRC website under Ozanam Education Fund – Completing and Issuing T4 Slips..
Disbursement of award funds is not to be made directly to the applicant, but rather, to the educational institution, bookstore, other “direct” payees. If for some reason the applicant has to pay out of pocket for an expense, a receipt/proof of payment needs to be provided to the Council/Conference before the Council/Conference reimburses the applicant.
Unused funds must be returned to the Ozanam Education Fund Committee.
The Council/Conference must retain receipts of payments: 1) Those made directly to educational institutions and other payees; 2) Also when the applicant paid out of pocket. Canada Revenue Agency requires receipts to be kept for 6 years from the end of the year to which they apply.
For due diligence and stewardship purposes, you will be required to fill out 2 documents:
Follow up and Feedback:We encourage the sponsor to stay in touch with the applicant after the award through their educational journey. We appreciate hearing any feedback on their challenges and successes. We also appreciate any feedback comments for improvements to our process.
For further clarification on these processes contact the review team at